Search for available jobs

Skip to main

Administrative Assistant

Administrative Assistant

LHH

$50,000.00 - $55,000.00 per Year

Houston

Administrative Assistant


Ajilon is seeking an ADMINISTRATIVE ASSISTANT for a direct hire position in Houston, TX.


Please Submit Resumes To: NICOLE.VASSILIADES@AJILON.COM


JOB SCOPE

Perform diversified administrative duties virtually for a team of Senior Managers, Associate Partners, Directors and Senior Directors across the US and Canada, including written and verbal correspondence, meeting and calendar management, coordination and arrangement of travel schedules, weekly and monthly time and expense reporting, graphic presentations and other related duties as required. Work with other Executive and Manager Assistants in a collaborative and virtual team environment to provide as high-level support/coverage as possible for The Company’s management staff.


This Manager Assistant/Senior Administrative Assistant role is 100% work from home and duties will not be performed in office.


DUTIES:

  • Coordinate complex calendars and schedule meetings (client and non-client). Resolve scheduling conflicts quickly and prioritize issues to ensure an effective time management approach; communicate calendar changes to leadership team and respond to calendar changes as needed
  • Coordinate detailed travel arrangements with The Company’s Travel team including air, hotel, car, etc. as business needs and personal preferences dictate
  • Submit frequent and detailed expense reports; manage audit process to ensure proper reimbursement
  • Provide back-up support to other MAs, collaborate with team to maintain good understanding of pending tasks and priorities
  • Coordinate case start-up process including teaming with Finance to obtain billing code, scheduling start-up meetings and communicating with case team to better understand key deadlines
  • Communicate with case team regarding schedule and travel changes; attend case team kick-off meeting virtually and any other meetings during the case if appropriate and deemed necessary by the leadership team
  • Positively contribute to virtual MA team culture by playing an active role in training new team members and assisting in planning events; participate in team related activities and events and act as a role model consistent with Operating Principles
  • Organize meetings for leadership team to include conference room scheduling and ordering meals; for in person meetings this will require collaboration and coordination with on-site office support to ensure seamless logistics
  • Proactively support Senior Managers in their relationship management by entering new CRM contacts and actively maintaining the accuracy of CRM contact information. Achieve mastery of the CRM system through attendance of training sessions and partnering with the global/local marketing on contact audits, data campaigns and other relationship management efforts
  • Support a variety of internal programs and initiatives as required or assigned including organizing case team events, offsite meetings and other company sponsored events


    • QUALIFICATIONS:

  • High school diploma - associates degree preferred

    • SKILLS:

  • Strong proficiency in Microsoft Windows, Outlook, Word, Excel, and PowerPoint
  • Outstanding written and verbal communication skills
  • Strong organizational skills
  • Meticulous attention to detail
  • Time management skills
  • Ability to meet deadlines, prioritize assignments, juggle multiple tasks simultaneously and deal with highly confidential information


    • EXPERIENCE:

  • Minimum 3+ years’ administrative support experience, preferably at a professional services firm

    • EMPLOYMENT TYPE: direct hire


    COMPENSATION: $50,000-55,000 annually DOE


    WORK HOURS: M-F, MUST be flexible to work a standard 8-hour shift per day anytime b/w the hours of 7:30 AM-7:30 PM


    Please Submit Resumes To: NICOLE.VASSILIADES@AJILON.COM


    Equal Opportunity Employer/Veterans/Disabled


    To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.ajilon.com/candidate-privacy


    The Company will consider qualified applicants with arrest and conviction records

    Ref US_EN_7_849166_2887372

    Administrative Assistant

    Administrative Assistant

    LHH

    $50,000.00 - $55,000.00 per Year

    Houston

    Administrative Assistant


    Ajilon is seeking an ADMINISTRATIVE ASSISTANT for a direct hire position in Houston, TX.


    Please Submit Resumes To: NICOLE.VASSILIADES@AJILON.COM


    JOB SCOPE

    Perform diversified administrative duties virtually for a team of Senior Managers, Associate Partners, Directors and Senior Directors across the US and Canada, including written and verbal correspondence, meeting and calendar management, coordination and arrangement of travel schedules, weekly and monthly time and expense reporting, graphic presentations and other related duties as required. Work with other Executive and Manager Assistants in a collaborative and virtual team environment to provide as high-level support/coverage as possible for The Company’s management staff.


    This Manager Assistant/Senior Administrative Assistant role is 100% work from home and duties will not be performed in office.


    DUTIES:

  • Coordinate complex calendars and schedule meetings (client and non-client). Resolve scheduling conflicts quickly and prioritize issues to ensure an effective time management approach; communicate calendar changes to leadership team and respond to calendar changes as needed
  • Coordinate detailed travel arrangements with The Company’s Travel team including air, hotel, car, etc. as business needs and personal preferences dictate
  • Submit frequent and detailed expense reports; manage audit process to ensure proper reimbursement
  • Provide back-up support to other MAs, collaborate with team to maintain good understanding of pending tasks and priorities
  • Coordinate case start-up process including teaming with Finance to obtain billing code, scheduling start-up meetings and communicating with case team to better understand key deadlines
  • Communicate with case team regarding schedule and travel changes; attend case team kick-off meeting virtually and any other meetings during the case if appropriate and deemed necessary by the leadership team
  • Positively contribute to virtual MA team culture by playing an active role in training new team members and assisting in planning events; participate in team related activities and events and act as a role model consistent with Operating Principles
  • Organize meetings for leadership team to include conference room scheduling and ordering meals; for in person meetings this will require collaboration and coordination with on-site office support to ensure seamless logistics
  • Proactively support Senior Managers in their relationship management by entering new CRM contacts and actively maintaining the accuracy of CRM contact information. Achieve mastery of the CRM system through attendance of training sessions and partnering with the global/local marketing on contact audits, data campaigns and other relationship management efforts
  • Support a variety of internal programs and initiatives as required or assigned including organizing case team events, offsite meetings and other company sponsored events


    • QUALIFICATIONS:

  • High school diploma - associates degree preferred

    • SKILLS:

  • Strong proficiency in Microsoft Windows, Outlook, Word, Excel, and PowerPoint
  • Outstanding written and verbal communication skills
  • Strong organizational skills
  • Meticulous attention to detail
  • Time management skills
  • Ability to meet deadlines, prioritize assignments, juggle multiple tasks simultaneously and deal with highly confidential information


    • EXPERIENCE:

  • Minimum 3+ years’ administrative support experience, preferably at a professional services firm

    • EMPLOYMENT TYPE: direct hire


    COMPENSATION: $50,000-55,000 annually DOE


    WORK HOURS: M-F, MUST be flexible to work a standard 8-hour shift per day anytime b/w the hours of 7:30 AM-7:30 PM


    Please Submit Resumes To: NICOLE.VASSILIADES@AJILON.COM


    Equal Opportunity Employer/Veterans/Disabled


    To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.ajilon.com/candidate-privacy


    The Company will consider qualified applicants with arrest and conviction records

    Ref US_EN_7_849166_2887372
    Apply for job
    To apply for this job please use the following button.
    APPLY FOR JOB