Search for available jobs

LHH is seeking an EA/Administrative Assistant in Southwest Atlanta, GA. This admin will provide administrative and clerical duties for a department(s) and/or assigned supervisor(s).

RESPONSIBILITIES

• 
  

  May serve as point of first contact for the Department.

• 
  

  Arrange travel for faculty/staff and students

• 
  

  Handle purchases, check requests:

  
  
  • 
    

    Prepare purchase requisitions and check requests;

  • 
    

    Keep running budget worksheet up to date;

  • 
    

    Maintain inventory of supplies, including printer cartridges, paper, and other items for the departmental office, faculty offices, and laboratories;

  • 
    

    Order instructional and office supplies according to request;

  • 
    

    Work with Banner system to maintain departmental and grant budgets;

  • 
    

    Follow-up on financial documents:

    
    
    • 
      

      Obtain necessary signatures;

    • 
      

      Check on delivery of items;

    • 
      

      Process invoices;

    • 
      

      Track progress in Banner system.

• 
  

  Provide regular feedback to requester on status of outstanding orders, check requests, etc.

• 
  

  Maintain copies of all financial documents.

  
  
  • 
    

    Follow-up and maintain files of purchase and other documents including computer based files; also provide copies to the department chair/director for record keeping purposes;

  • 
    

    Maintain inventory of and order office supplies, instructional supplies, and equipment;

  • 
    

    May assist in the preparation, submission, and follow-up of proposals and budgets (word processing, signatures, walk-through);

  • 
    

    Carry out clerical duties such as copying, typing various forms of correspondence (i.e. letters, reports, proposals, forms, envelopes), and mailings;

  • 
    

    Make arrangements for visitors to the department (for example, reserve local hotel rooms, parking arrangements);

  • 
    

    Prepare information for the department and/or supervisor(s) as requested;

  • 
    

    Prepare periodic newsletters and/or flyers for distribution in the department;

  • 
    

    Provide administrative assistance and support to all faculty in the department;

  • 
    

    Reserve facilities, coordinate meals and/or refreshments;

  • 
    

    Monitor the status of the facilities (classrooms, laboratories, office area) and make arrangements for needed repairs (e.g., notify Facilities Management if something is not functioning properly);

  • 
    

    Schedule appointments, plan and make arrangements for luncheons and meetings;

  • 
    

    Serve as receptionist for the Department and/or supervisor(s);

  • 
    

    Coordinate mail and express shipping receipt and delivery, including collecting and distributing faculty mail on a daily and timely basis;

  • 
    

    Process faxed, e-mail, or web-based applications and materials

QUALIFICATIONS

• 
  

  Ability to build strong relationships with your clients and managing their expectations

• 
  

  Have keen eye for detail, have superior organizational skills and can prioritize competing tasks and deadlines

• 
  

  2+ years administrative, office management or facilities management experience

• 
  

  Proficient in Microsoft Office 365 (MS Outlook, MS Word, MS Excel); ability to learn and navigate Oracle

• 
  

  Ability to prioritize and manage requests from multiple leaders

• 
  

  Additional Experience: Banner

JOB TYPE

• 
  

  Onsite

• 
  

  Contract

• 
  

  Must be fully vaccinated

• 
  

  $20/hr

Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.

Equal Opportunity Employer/Veterans/Disabled

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.lhh.com/us/en/candidate-privacy

The Company will consider qualified applicants with arrest and conviction records