Executive Assistant Job Description

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What is an Executive Assistant?

An Executive Assistant is a senior office staff member who is assigned to a top executive or a group of executives for high-level administrative support. They often serve as an extension of their superior by acting as the executive's “voice.”

Executive Assistants manage the schedules and communications of key company executives by prioritizing emails and phone calls, gathering documents to prepare for meetings and coordinating travel arrangements. Their duties also involve supervising and training other office staff, as well as tackling tasks that could have a dramatic effect on the success of a company.

Education Requirements

  • Associate’s degree or equivalent
  • At least 4 years of experience in the field or in a related area

Executive Assistant Essential Skills

  • Superior communications skills
  • Extreme tact and discretion
  • Attention to detail
  • Excellent organizational skills

Executive Assistant Roles & Responsibilities

  • Assist executives with day-to-day business needs, like scheduling
  • Advise individuals inside and outside the organization on the executive views on major policies or current issues facing the organization
  • Maintain comprehensive and accurate records

Day-to-Day Duties

  • Contact or respond to contacts from high-ranking individuals who may be from large national or international firms
  • Use judgment and discretion to handle unique situations with contacts
  • Coordinate travel for the executive team
  • Manage the executive’s calendar
  • Organize meetings

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