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Executive Admin - Doctors Hospital of Sarasota

Administration

LHH

Sarasota

Administration


Formal Job Description:


Position Title


Executive Administrative Assistant


Department Name


Administration


Department No.


Reports directly to


Chief Executive Officer


Career Path Opportunities


Positions Supervised


JOB SUMMARY (Primary purpose of the position.)


The Executive Administrative Assistant supports the Administrative Officers in their daily operations and performs full range of administrative office duties necessary for the efficient operation of the Administration Department. Responsible for developing and maintaining effective communication with patient, family, staff, visitors, and physicians. Participates in providing patient specific care standards as directed, and follows service excellence standards to ensure high levels of patient satisfaction.


GENERAL RESPONSIBILITIES (The essential responsibilities and accountabilities of this position including interactions with other departments and outside vendors, if applicable, in PRIORITY order.)


1) Essential Job Responsibilities

  • Complies with hospital/departmental policies and procedures, i.e. mandatory education, attendance, safety, infection control, etc.
  • Accomplishes goals for personal/departmental/hospital performance improvement.
  • Performs secretarial and clerical duties to include:
  • Managing operational issues and activities for administration.
  • Typing and maintaining policy and procedure manuals according to JCAHO standards and other regulatory agencies for the functional areas.
  • Skills include requisitioning supplies, office equipment maintenance, information system maintenance, facilities maintenance, and expense report completion in addition, to maintaining and ordering supplies as needed.
  • Prepares correspondence and memos as requested to include written correspondence.
  • Completes requested information neatly and accurately and distributes by assigned deadline.
  • Posts departmental memos and notices (both manually and electronically).
  • Circulates interdepartmental communications.
  • Maintains an organized file system.
  • Maintains current educational knowledge and demonstrates professional growth.
  • Attends and records meeting minutes, when requested.
  • Maintains records management requirements for Administration.
  • Maintains education summaries for their respective Administrator.
  • Coordinates the scheduling and setup for quarterly Town Hall Meetings.
  • Coordinates the preparation and compilation of data for Quarterly Reviews.
  • Answers and directs telephone calls promptly for the staff, using courteous telephone technique, making appropriate decisions regarding referring calls. Records and relays messages. Maintains familiarity with hospital layout and personnel. Effectively functions as a team member.
  • Maintains electronic calendar. Handles scheduling and planning of special promotions and events within the departments as necessary. Schedules out of town meetings, transportation and accommodations as necessary.
  • Employee’s conduct must reflect the Company’s values and a commitment to the Code of Conduct ethics and compliance program.
  • Employee reflects SDH Service Excellence standards in every interaction.
  • Other duties as assigned.

  • 2) Professionalism

  • Adheres to dress code, conduct and attendance policies.
  • Accepts both positive and negative constructive feedback.
  • Attends at least 80% of in-services and departmental meetings.
  • Demonstrates a supportive/positive attitude toward the hospital
  • and fellow employees – is a positive team member.
  • Expresses self in an organized, comprehensive, articulate and concise manner.

  • 3) Initiative

  • Develops specific work plans and due dates.
  • Follows through on planned assignments within assigned timeframes.
  • Effectively prioritizes assignments.
  • Demonstrates a willingness to accept extra assignments.
  • Adjusts to change, work pressures or different situations without undue stress.
  • Demonstrates skill in developing improvements in work methods.
  • Effective in cost control and resource utilization.

  • 4) Key Relationships

  • Maintains positive relationships with internal customers. Is effective in interacting with and problem solving.
  • Maintains positive relationships with external customers. Is effective in interacting with and problem solving.
  • Proactive in meeting customer’s needs. Responds promptly to customer needs or requests.
  • Keeps Team Leader informed of problems, recommends solutions.
  • Participates in education/development of peers and other staff

  • 5) Annual Requirements

  • SDH Annual Education
  • Attendance Requirements
  • Adheres to Department Dress Code
  • Code of Conduct Refresher Course
  • Other
  • Annual Competency Training (if applicable)
  • BLS (if required) as per St. David’s Healthcare policy
  • ACLS (if required) as per St. David’s Healthcare policy
  • PALS (if required) as per St. David’s Healthcare policy

  • Equal Opportunity Employer/Veterans/Disabled


    To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.accountingprincipals.com/candidate-privacy


    The Company will consider qualified applicants with arrest and conviction records

    Ref US_EN_5_834155_2888624

    Executive Admin - Doctors Hospital of Sarasota

    Administration

    LHH

    Sarasota

    Administration


    Formal Job Description:


    Position Title


    Executive Administrative Assistant


    Department Name


    Administration


    Department No.


    Reports directly to


    Chief Executive Officer


    Career Path Opportunities


    Positions Supervised


    JOB SUMMARY (Primary purpose of the position.)


    The Executive Administrative Assistant supports the Administrative Officers in their daily operations and performs full range of administrative office duties necessary for the efficient operation of the Administration Department. Responsible for developing and maintaining effective communication with patient, family, staff, visitors, and physicians. Participates in providing patient specific care standards as directed, and follows service excellence standards to ensure high levels of patient satisfaction.


    GENERAL RESPONSIBILITIES (The essential responsibilities and accountabilities of this position including interactions with other departments and outside vendors, if applicable, in PRIORITY order.)


    1) Essential Job Responsibilities

  • Complies with hospital/departmental policies and procedures, i.e. mandatory education, attendance, safety, infection control, etc.
  • Accomplishes goals for personal/departmental/hospital performance improvement.
  • Performs secretarial and clerical duties to include:
  • Managing operational issues and activities for administration.
  • Typing and maintaining policy and procedure manuals according to JCAHO standards and other regulatory agencies for the functional areas.
  • Skills include requisitioning supplies, office equipment maintenance, information system maintenance, facilities maintenance, and expense report completion in addition, to maintaining and ordering supplies as needed.
  • Prepares correspondence and memos as requested to include written correspondence.
  • Completes requested information neatly and accurately and distributes by assigned deadline.
  • Posts departmental memos and notices (both manually and electronically).
  • Circulates interdepartmental communications.
  • Maintains an organized file system.
  • Maintains current educational knowledge and demonstrates professional growth.
  • Attends and records meeting minutes, when requested.
  • Maintains records management requirements for Administration.
  • Maintains education summaries for their respective Administrator.
  • Coordinates the scheduling and setup for quarterly Town Hall Meetings.
  • Coordinates the preparation and compilation of data for Quarterly Reviews.
  • Answers and directs telephone calls promptly for the staff, using courteous telephone technique, making appropriate decisions regarding referring calls. Records and relays messages. Maintains familiarity with hospital layout and personnel. Effectively functions as a team member.
  • Maintains electronic calendar. Handles scheduling and planning of special promotions and events within the departments as necessary. Schedules out of town meetings, transportation and accommodations as necessary.
  • Employee’s conduct must reflect the Company’s values and a commitment to the Code of Conduct ethics and compliance program.
  • Employee reflects SDH Service Excellence standards in every interaction.
  • Other duties as assigned.

  • 2) Professionalism

  • Adheres to dress code, conduct and attendance policies.
  • Accepts both positive and negative constructive feedback.
  • Attends at least 80% of in-services and departmental meetings.
  • Demonstrates a supportive/positive attitude toward the hospital
  • and fellow employees – is a positive team member.
  • Expresses self in an organized, comprehensive, articulate and concise manner.

  • 3) Initiative

  • Develops specific work plans and due dates.
  • Follows through on planned assignments within assigned timeframes.
  • Effectively prioritizes assignments.
  • Demonstrates a willingness to accept extra assignments.
  • Adjusts to change, work pressures or different situations without undue stress.
  • Demonstrates skill in developing improvements in work methods.
  • Effective in cost control and resource utilization.

  • 4) Key Relationships

  • Maintains positive relationships with internal customers. Is effective in interacting with and problem solving.
  • Maintains positive relationships with external customers. Is effective in interacting with and problem solving.
  • Proactive in meeting customer’s needs. Responds promptly to customer needs or requests.
  • Keeps Team Leader informed of problems, recommends solutions.
  • Participates in education/development of peers and other staff

  • 5) Annual Requirements

  • SDH Annual Education
  • Attendance Requirements
  • Adheres to Department Dress Code
  • Code of Conduct Refresher Course
  • Other
  • Annual Competency Training (if applicable)
  • BLS (if required) as per St. David’s Healthcare policy
  • ACLS (if required) as per St. David’s Healthcare policy
  • PALS (if required) as per St. David’s Healthcare policy

  • Equal Opportunity Employer/Veterans/Disabled


    To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.accountingprincipals.com/candidate-privacy


    The Company will consider qualified applicants with arrest and conviction records

    Ref US_EN_5_834155_2888624
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