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Administrative Coordinator Medical

Administrative

LHH

San Dimas

Administrative


Ajilon is currently seeking a Administrative Coordinator located in San Dimas, CA. If you are looking for work-life balance, and a solid PTO/benefits package then this could be a great fit for you!


Job Summary:

Performs variety of routine activities in support of provider recruitment team. Gathers, collects, records, tracks and verifies data and information from multiple sources. Compiles reviews and analyzes data. Uses software to compile and generate reports, statistics, timelines, tables, graphs, correspondence and presentations. Interface with vendors, order supplies, facilities coordinator, in-processing of new employees, and coordination of events.


Essential Duties and Responsibilities:

  • Provide administrative support to the provider recruitment teams function
  • Field incoming telephone calls; assist providers on the phone or direct calls accordingly
  • Manage the provider recruitment and provider referral email boxes and direct emails accordingly
  • Perform research on various states to determine best recruiting approach
  • Prepare and distributed reports on a re-occurring and ad-hoc basis
  • Meeting preparation to include scheduling, preparation of presentation materials, teleconference lines, catering service etc.
  • Attend department meetings, generate meeting minutes and distribute final, approved meeting minutes
  • Assistance with coordination of employee travel arrangements (airline and hotel reservations, and ground transportation)
  • Compose correspondence (newsletters, letters, memos, e-mails, etc.)
  • Provider lead scouring for Clinic and IPA provider request forms (PRF) as assigned
  • Maintain provider recruitment training site via SharePoint
  • Order and maintain supply inventories
  • Direct/assist provider recruitment with projects as assigned
  • Handle confidential information ensuring information is not distributed or communicated outside of approved individuals/systems
  • Support recruitment efforts
  • Others duties as assigned to support the needs of the administrative office

  • Competencies:

  • Excellent customer service, organization, and follow-through skills
  • Excellent verbal and written communication skills
  • Ability to excel at details, multi-task, and work with a high sense of urgency
  • Exceptional interpersonal skills and the desire to work in a fast-paced environment
  • Must be self-motivated
  • Working knowledge of Microsoft Outlook applications (Outlook, Word, Excel, and PowerPoint)
  • Knowledge of office equipment (FAX, copier, printer, etc.)

  • Equal Opportunity Employer/Veterans/Disabled


    To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.ajilon.com/candidate-privacy


    The Company will consider qualified applicants with arrest and conviction records

    Ref US_EN_7_879485_2825562

    Administrative Coordinator Medical

    Administrative

    LHH

    San Dimas

    Administrative


    Ajilon is currently seeking a Administrative Coordinator located in San Dimas, CA. If you are looking for work-life balance, and a solid PTO/benefits package then this could be a great fit for you!


    Job Summary:

    Performs variety of routine activities in support of provider recruitment team. Gathers, collects, records, tracks and verifies data and information from multiple sources. Compiles reviews and analyzes data. Uses software to compile and generate reports, statistics, timelines, tables, graphs, correspondence and presentations. Interface with vendors, order supplies, facilities coordinator, in-processing of new employees, and coordination of events.


    Essential Duties and Responsibilities:

  • Provide administrative support to the provider recruitment teams function
  • Field incoming telephone calls; assist providers on the phone or direct calls accordingly
  • Manage the provider recruitment and provider referral email boxes and direct emails accordingly
  • Perform research on various states to determine best recruiting approach
  • Prepare and distributed reports on a re-occurring and ad-hoc basis
  • Meeting preparation to include scheduling, preparation of presentation materials, teleconference lines, catering service etc.
  • Attend department meetings, generate meeting minutes and distribute final, approved meeting minutes
  • Assistance with coordination of employee travel arrangements (airline and hotel reservations, and ground transportation)
  • Compose correspondence (newsletters, letters, memos, e-mails, etc.)
  • Provider lead scouring for Clinic and IPA provider request forms (PRF) as assigned
  • Maintain provider recruitment training site via SharePoint
  • Order and maintain supply inventories
  • Direct/assist provider recruitment with projects as assigned
  • Handle confidential information ensuring information is not distributed or communicated outside of approved individuals/systems
  • Support recruitment efforts
  • Others duties as assigned to support the needs of the administrative office

  • Competencies:

  • Excellent customer service, organization, and follow-through skills
  • Excellent verbal and written communication skills
  • Ability to excel at details, multi-task, and work with a high sense of urgency
  • Exceptional interpersonal skills and the desire to work in a fast-paced environment
  • Must be self-motivated
  • Working knowledge of Microsoft Outlook applications (Outlook, Word, Excel, and PowerPoint)
  • Knowledge of office equipment (FAX, copier, printer, etc.)

  • Equal Opportunity Employer/Veterans/Disabled


    To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.ajilon.com/candidate-privacy


    The Company will consider qualified applicants with arrest and conviction records

    Ref US_EN_7_879485_2825562
    Complete the form to apply
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