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Executive Assistant

Account Management

LHH

Orlando

Account Management


Ajilon is currently seeking to fill an Executive Assistant role in Winter Park, FL for a non-profit organization, supporting the CFO, President and Board of Directors. Candidates with an Associate’s degree and two or more years' experience in supporting the day-to-day functions of executives, or equivalent combination of education and experience.


Responsibilities:

  • Provide direct administrative support to the President/CEO and CFO
  • Perform general office support responsibilities such as setting up and maintaining corporate filing systems, screening calls and taking messages for CEO, website inquiries
  • Complete a broad variety of administrative tasks that facilitate the CEO’s ability to effectively lead the organization, including: assisting with special projects, composing and preparing correspondence, making travel arrangements, calendar management, and anticipating needs. Is the primary point of contact for correspondence/phone calls, meetings/scheduling for the President/CEO
  • Coordinate all aspects of the Board of Directors meetings including, but not limited to: arranging for meeting space, meal planning, invoicing board members for personal costs, taking of and distribution of meeting minutes, coordinating the meeting schedule, and gathering meeting documents from staff and distributing them to Board members as part of meeting preparation, and potential travel
  • Provide back-up for office procedures in accordance with the backup schedule, which may be revised from time to time

    • Qualifications:

  • Candidate must be able to perform each essential duty satisfactorily
  • Two or more years' experience in supporting high level executives
  • Ability to add, subtract, multiply and divide in all units of measure; ability to compute rate, ratio & percent and to draw and interpret bar graphs
  • Coordinates with the Provider Relations Manager on the maintenance of the provider database, and processing of TCES provider contracts
  • Track expiring provider insurances (including auto, general liability, professional liability and workers compensation) and licenses and follow-s up with providers to obtain timely renewal documents to ensure no gaps in services due to lapsed information

    • Other Skills & Abilities:

  • Reasoning ability to solve practical problems and deal with a variety of concrete variables, interpret a variety of instructions furnished in written, oral, diagram, or schedule
  • Advanced to Intermediate experience on: Microsoft Word, Excel, PowerPoint, Outlook, Teams, and Internet
  • Excellent interpersonal skills to communicate effectively with all levels of company structure


    • Employment Type:

  • Direct Hire
  • Onsite position
  • Full-Time (8:00 AM - 5:00 PM)

    • Compensation:

  • LTD would kick in) Holiday comp time
  • Health insurance options, with 70% paid by employer
  • 44-46k a year + insurance/vacation/PTO


    • If you have the qualifications above and are interested in this opportunity – apply today by sending your resume to Danielle.brunette@ajilon.com. Not exactly what you were looking for? Browse other available jobs in your area online at Ajilon!


    Equal Opportunity Employer/Veterans/Disabled


    To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.ajilon.com/candidate-privacy


    The Company will consider qualified applicants with arrest and conviction records

    Ref US_EN_7_879485_2888458

    Executive Assistant

    Account Management

    LHH

    Orlando

    Account Management


    Ajilon is currently seeking to fill an Executive Assistant role in Winter Park, FL for a non-profit organization, supporting the CFO, President and Board of Directors. Candidates with an Associate’s degree and two or more years' experience in supporting the day-to-day functions of executives, or equivalent combination of education and experience.


    Responsibilities:

  • Provide direct administrative support to the President/CEO and CFO
  • Perform general office support responsibilities such as setting up and maintaining corporate filing systems, screening calls and taking messages for CEO, website inquiries
  • Complete a broad variety of administrative tasks that facilitate the CEO’s ability to effectively lead the organization, including: assisting with special projects, composing and preparing correspondence, making travel arrangements, calendar management, and anticipating needs. Is the primary point of contact for correspondence/phone calls, meetings/scheduling for the President/CEO
  • Coordinate all aspects of the Board of Directors meetings including, but not limited to: arranging for meeting space, meal planning, invoicing board members for personal costs, taking of and distribution of meeting minutes, coordinating the meeting schedule, and gathering meeting documents from staff and distributing them to Board members as part of meeting preparation, and potential travel
  • Provide back-up for office procedures in accordance with the backup schedule, which may be revised from time to time

    • Qualifications:

  • Candidate must be able to perform each essential duty satisfactorily
  • Two or more years' experience in supporting high level executives
  • Ability to add, subtract, multiply and divide in all units of measure; ability to compute rate, ratio & percent and to draw and interpret bar graphs
  • Coordinates with the Provider Relations Manager on the maintenance of the provider database, and processing of TCES provider contracts
  • Track expiring provider insurances (including auto, general liability, professional liability and workers compensation) and licenses and follow-s up with providers to obtain timely renewal documents to ensure no gaps in services due to lapsed information

    • Other Skills & Abilities:

  • Reasoning ability to solve practical problems and deal with a variety of concrete variables, interpret a variety of instructions furnished in written, oral, diagram, or schedule
  • Advanced to Intermediate experience on: Microsoft Word, Excel, PowerPoint, Outlook, Teams, and Internet
  • Excellent interpersonal skills to communicate effectively with all levels of company structure


    • Employment Type:

  • Direct Hire
  • Onsite position
  • Full-Time (8:00 AM - 5:00 PM)

    • Compensation:

  • LTD would kick in) Holiday comp time
  • Health insurance options, with 70% paid by employer
  • 44-46k a year + insurance/vacation/PTO


    • If you have the qualifications above and are interested in this opportunity – apply today by sending your resume to Danielle.brunette@ajilon.com. Not exactly what you were looking for? Browse other available jobs in your area online at Ajilon!


    Equal Opportunity Employer/Veterans/Disabled


    To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.ajilon.com/candidate-privacy


    The Company will consider qualified applicants with arrest and conviction records

    Ref US_EN_7_879485_2888458
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