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Administrative Assistant

Administrative

LHH

Irvine

Administrative


Administrative Assistant - Irvine


Are you a customer service all star looking to gain experience and grow with an excellent organization? Ajilon is currently hiring an organized, self-starter to fill this direct hire role.


This role entails administrative as well as customer service duties. The ideal candidate will possess a positive attitude, strong organizational skills and a commitment to excellence. Also, the ability to provide excellent customer and client service!


Responsibilities

  • Answer main line for all inbound phone calls.
  • Act as a Remote Receptionist: answering door, handle all incoming office visitors and guests.
  • Receive delivery packages, print labels, and schedule shipments for pick up.
  • Purchase and organize office supplies, equipment, and maintain proper stock levels.
  • Clerical support for Management.
  • Maintain American Express reconciliation spreadsheet.
  • Assist HR with employee appreciation events, company lunches, treats, and other events.
  • Scanning and mailing contracts, gathering signatures for contracts.
  • Coordinate, arrange, set up Zoom meetings.
  • Work with vendors to manage/maintain workspace.
  • Work with building management to ensure office is in good working condition.
  • Attend staff meetings and take meeting minutes.
  • Provide travel arrangements for trade shows and executive travel, including airfare, hotel, car, etc.

  • Qualifications:

  • 3 + years Administrative experience required
  • Intermediate to advanced knowledge of Microsoft Office Suite (i.e. Word, Excel, Outlook)
  • University Degree and/or equivalent experience
  • Demonstrated ability to work with minimal supervision and administer multiple projects and deadlines.

  • Pay: 46K ($22 per hour)


    Hours: Mon-Fri, 8am- 5pm


    Equal Opportunity Employer/Veterans/Disabled


    To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.ajilon.com/candidate-privacy


    The Company will consider qualified applicants with arrest and conviction records

    Ref US_EN_7_879485_2846745

    Administrative Assistant

    Administrative

    LHH

    Irvine

    Administrative


    Administrative Assistant - Irvine


    Are you a customer service all star looking to gain experience and grow with an excellent organization? Ajilon is currently hiring an organized, self-starter to fill this direct hire role.


    This role entails administrative as well as customer service duties. The ideal candidate will possess a positive attitude, strong organizational skills and a commitment to excellence. Also, the ability to provide excellent customer and client service!


    Responsibilities

  • Answer main line for all inbound phone calls.
  • Act as a Remote Receptionist: answering door, handle all incoming office visitors and guests.
  • Receive delivery packages, print labels, and schedule shipments for pick up.
  • Purchase and organize office supplies, equipment, and maintain proper stock levels.
  • Clerical support for Management.
  • Maintain American Express reconciliation spreadsheet.
  • Assist HR with employee appreciation events, company lunches, treats, and other events.
  • Scanning and mailing contracts, gathering signatures for contracts.
  • Coordinate, arrange, set up Zoom meetings.
  • Work with vendors to manage/maintain workspace.
  • Work with building management to ensure office is in good working condition.
  • Attend staff meetings and take meeting minutes.
  • Provide travel arrangements for trade shows and executive travel, including airfare, hotel, car, etc.

  • Qualifications:

  • 3 + years Administrative experience required
  • Intermediate to advanced knowledge of Microsoft Office Suite (i.e. Word, Excel, Outlook)
  • University Degree and/or equivalent experience
  • Demonstrated ability to work with minimal supervision and administer multiple projects and deadlines.

  • Pay: 46K ($22 per hour)


    Hours: Mon-Fri, 8am- 5pm


    Equal Opportunity Employer/Veterans/Disabled


    To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.ajilon.com/candidate-privacy


    The Company will consider qualified applicants with arrest and conviction records

    Ref US_EN_7_879485_2846745
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